Smartphones are Necessary for Work
With calendars and contact lists featured on even the most basic models, smartphones have become veritable Swiss Army knives for the modern world.
If used effectively, they can streamline projects and improve employee efficiency. Often they are central to a business’s communication with customers, as well as employees, with many businesses utilizing social media and other downloadable apps.
Using a Personal Phone is a Potential Hazard
However, the use of smartphones for work also has the potential to cause companies serious damage.
One way this can happen is when employees download apps that don’t offer security, which can lead to the leakage of important company and customer information.
Unverified or unrecognized apps should therefore be used with extreme caution – especially free ones, as their revenue often depends on advertising and information gathering.
While bigger apps will screen for viruses and malware threats, they can’t vet the ad links that are bundled with them. In other words, an ad might take an unsuspecting employee to a malicious site, allowing viruses to rapidly infiltrate a company’s entire network.
Companies Must Protect Themselves
As more and more employees use their own devices in the workplace to access their email and other business accounts, the risk of viruses and malware grows.
But how can companies ensure all their employees are exercising due diligence in this regard?
It may not guarantee that everyone in the workplace will be careful about what they download, but it will give them a better idea of how apps have the potential to gather and disseminate important data.
We have therefore made this as simple as possible, focusing on only the most important areas and using language that avoids the complex legalese that often litters such documents:
Before downloading any app, users should check its policy on what information it collects and how it executes that process. Only after verifying that no sensitive company information will be collected or made vulnerable should users proceed with the download.
Third Party Information Disclosures
Each app should clearly state how it handles information with regard to third parties. Any app that does not specify that it will not sell or share personal data with any other party (except if legally compelled) should not be downloaded within the workplace or onto a company smartphone.
The app should give the option of unsubscribing at any point.
Most privacy policies are accepted as part of the download process. Please ensure that you are fully aware of them and their potential effect on the company and its computer system prior to downloading.
You Can Find a Full Template for Distribution Below:
While the threats smartphones and unstable mobile apps present to a company are considerable, smartphone monitoring systems can cause their own problems.
Specifically, many employees use their work smartphones for personal purposes, and any policy that allows the company access to employee devices potentially infringes on their right to personal privacy.
To download the privacy template, click here.